In the month of love I want you to focus on someone who really needs the gift of your time and attention. YOU!
We tend to expend so much energy and resources on other people which is 'nice' but it leaves some of us pretty burnt out and overwhelmed. I love the saying "don't set yourself on fire to keep other people warm" and this is such a true sentiment for assistants (especially those who have additional care giving roles in their lives such as parents, caring for other family members etc.)
Loving and caring for yourself is not vain, self-indulgent or arrogant, it is important for your mental health. It is a critical survival strategy. There is a reason you need to put your oxygen mask on first if there is a loss of air pressure on a flight. If you are incapacitated you cannot help anyone else.
The most important things we need to apply when it comes to self-care is being able to say no, set boundaries effectively and push back when we need to, with confidence. We are often bullied into taking on more tasks, extending beyond our limits because we feel that we need to be "nice and helpful" and if we don't say yes we will be seen as lazy. Thing is, people (especially the users and master manipulators of the world) know how to read you and use these ideas against you.
I want you to be a little more selfish. Self-preserve. Always have a little bit in reserve for times of crisis. If you are already running at 110% what happens when there is a real emergency?
So how can you enhance yourself love, self-care and self-respect? Here are 10 things to try!
1. Manage your inner dialogue - speak well of yourself and to yourself. Replace negative thoughts with at least three positive ones immediately. If done consistently, this way of thinking and talking to yourself will change. It is a habit that must be broken over time.
2. Rest - you charge your phone, you need to charge yourself. You are not a machine. You will have peak performance times and non-peak times. Resting is not lazy or unproductive. It fuels you. Learn to nap. Take time out to simply sit in the sunshine. TAKE YOUR VACATIONS!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
3. Have fun - take time out to do something you enjoy and that makes you feel alive. Being creative in another field e.g. painting or knitting can often lead to new ideas about work matters. Try it, you will be pleasantly surprised. This also greatly reduces mental fatigue and stress. Winston Churchill painted during WW2 for this exact reason and said that this was one of the things that helped him to stay focused, resilient and in control.
4. Connect with people in a meaningful way. A study about happiness found that people are happier (and live longer) if they spend time with people they like than acquiring material things. Have lunch with a friend; take your kid on a 'date'. Listen and also share your thoughts and feelings. Often by externalising a problem verbally we solve it, even if the other person doesn't give us any input. The mere act of talking can be therapeutic BUT make sure that you also listen to the other person and help them in this way. This is not a blank cheque to moan!!!! You need to rise above the drama and be solution focused. Playing the victim doesn't solve your problem or make you a nice person to spend time with.
5. Declutter - your space, your to-do list, your contact list, your social media and your commitments. Clutter drains our energy. Items that are unused gathering dust? Sell them second hand, donate them to charity. Stuff that has been on your to-do list forever, GET THEM DONE. Clean up your social connections. Spend time and energy on people who lift you up. Put some distance between yourself and the people who are not adding value or love to your life. Life is short. Spend time on the stuff that matters to you and your family. Stop moving forward other people's agendas at the expense of your own success and well-being. Be careful of those people who only call you when they need a favour.
6. Drop the guilt - this seems to be a very female problem and I think we were taught guilt so that we would be more compliant. Example. Your friend calls you up; you just got home after a tough day. You don't really feel like talking but instead of sending her a message and saying that you are not up to a phone call, you take the call out of guilt. Small example, but stuff like this happens daily. We need to unlearn this behaviour. Acknowledge the feeling, try to understand why you feel that way and release it!
7. Start to appreciate your body for what it can do, not how it looks and your perceived flaws. We ALL have something we don't like about our bodies. But actually they are magical! If yours is in good working order you have so much to be grateful for. Feed it well and enjoy using it. Don't see exercise as punishment and drop the diet for a better lifestyle!
8. Stop comparing, your life is different and so is your current journey. There will always be someone more successful, prettier, smarter (whatever...you get my point) but you don't see the sacrifices or heartaches that person has from the outside. Nobody's life is perfect and your comparison if often very one sided with limited information. Just focus on your grass and water it! Level up and realise you are your only competition! Be better than yesterday
9. Be focused on what you want, visualise and work hard. Set goals. Get after it! We all know what we should be doing and where we are currently wasting time or procrastinating. We don't 'have' time we need to MAKE time for the stuff that matters and ultimately moves us forward. Discipline is HARD but the results will be worth it.
10. Stop being a victim in your own story, you deserve so much better. Be the hero instead. You control your life. Hate your job; start preparing and looking for the next one! In a bad relationship? Have the difficult discussions, do the work or move on but don't just wallow and say that this is how things are and I can't change it, because that is simply not true! Change the things you can and work on how you perceive what cannot be changed.
Then lastly, LOVE YOURSELF, I DARE YOU...
We all really like the idea of New Year, new me. A new chapter, a fresh start...
We are all so motivated and positive in those first few days of a new year, but to be honest, it doesn't really last very long. All you need as proof is to monitor the gym attendance in January vs. February. Why is it that our New Year’s Resolutions feel like bad reruns year in and year out?
The problem is not goal setting or even the desire for change; it is being intentional, focused, accountable and disciplined.
My "WORD" for 2019 is intentional, so what will this look like?
That is my plan!
I hope you have already set some compelling goals, scheduled your actions steps for this week and that you are setting yourself up for success in 2019.
Maybe next year we can celebrate and call ourselves goal achievers! Let’s do this!
#liveyourbestlife #upgradeyourself #12monthsofcoaching
Why do we feel demotivated?
Sometimes it is as simple as the time of the year, the weather, being ill or not being able to take a break. We also feel demotivated and stuck if we are playing it too safe or feel under utilized. This gives us the sense that each day is much the same as the former. Our routine and our comfort zones can also contribute to this feeling of boredom.
If we reflect on our habits we can see what no longer serves us. Habits equal results. Changing habits however requires real emotional strength which to me, is beyond just simply being motivated. Is motivation a total lie? Sometimes I think so! The things we really "should" do for our health, finances, career or relationships are usually HARD. I completely agree with Mel Robbins that we need to parent ourselves and this parenting requires discipline more than motivation.
So what are our main tools to maintain motivation and create better results?
1. Improve your self talk
2. Stop making excuses and giving yourself a free pass
3. Focus on self care, if you feel good you will be able to produce better outcome
4. Be aware of and manage the effects of stress and fatigue.
5. When you are ill, take time off
6. Celebrate and savour the small joys in your life
7. Digital detox - social media can create feelings of overwhelm or negative comparisons
8. Be aware that learning or trying anything new will make you feel uncomfortable
9. Failure is not bad, just ensure you are failing forward and that you learn from each experience
10. Be grateful. Gratitude attracts positive people, new opportunities and GOOD STUFF to you
So what steps can you take to get back on track for the next few months so you can finish the year strong?
I am on a personal journey with this at the moment and wanted to share these observations and tips with you. Hope this helps to kick start your motivation again. I hope that this inspires you to stretch and go for that goal! I believe in you so go and make magic!
Hugs from DXB
This blog was created originally for the Platinum Assistant Network South Africa. I would highly recommend that you register as a member or attend their events.
It is mid-year, the time of the year where we traditionally experience a loss of energy, motivation and enthusiasm. The weather, workload and stress can all be contributing factors. So how do you get out of your funk and reboot for the next six months so that we can finish the year STRONG?
I hope that these tips help you achieve and thrive for the next six months. Wishing you power and energy for the rest of 2018.
As a trainer and coach I have been lucky enough to work with assistants all over the world and recently it dawned on me that we have one very significant problem facing us as a profession. And it is not the rapid advancement of technology, job security, economic shifts or artificial intelligence. It is confidence!
As a group, assistants are generally talented, intelligent and resourceful. They can deal with high stress levels and intense demands. They manage on-going interruptions and a very high volume of information (flooding in via electronic communication) without a decline in the quality of their work.
They are creative, reliable, loyal, have higher than average emotional intelligence and are able to build strong relationships with ease. So in other words, assistants are the perfect employee for the Fourth Industrial Age. So why, oh why, are we still underrated, under-utilised and more importantly underpaid?
The only logical conclusion for me is the lack of confidence I see and feel in the assistants I meet and this is the same whether I am in the US or Uganda.
How does this manifest?
Not being able to speak up when they need to, feeling like shining a light on their performance or achievements is bragging, always focussed on making others look good (without ever getting credit) and trying desperately to blend in and not to draw any attention to themselves. They are also often thrown under the bus by other employees and feel that it is wrong for them to fight back. It is being fearful and afraid of new opportunities and losing out on grand adventures.
Confidence impacts a few important aspects of your life and your career
1.How the role is perceived in your office and the business world
A wonderful friend of mine once told me that we teach others how to treat us. So, how have we taught our peers, teams and the business to treat us? Worth pondering, but on the whole we have allowed behaviour towards us that most other groups of employees simply would not have tolerated. People on the whole respond well to self-respect and self-confidence. When you display these attributes you are treated differently. Respect cannot be demanded but is earned and owned.
2.The way your brand is experienced by others
If you are too timid or you don’t highlight your special skills or accomplishments, others simply do not take you seriously or don’t actually know how valuable you are and what you bring to the table. Big brands are worth the big bucks!
3.What people are willing to pay you
I have only ever met a handful of assistants (less than a dozen since 2009) who have asked for a raise or negotiated a starting salary. Men tend to be much more assertive in this regard (according to global research) and the inability to have these discussions tends to aggravate the gender pay gap (in my humble opinion). We need to ask for and negotiate for what we want (and deserve) with confidence so that we can be compensated appropriately.
4.Being successful at interviews
It is a fact that the more confidently (not arrogantly or aggressively) you present yourself in an interview the more likely you are to be hired. This is even truer for an assistant, who is the face of the office and often the first contact with important visitors or callers.
5.The opportunities that you will have access to or be approached for
Confidence has layers: what other people see and what you feel. What matters here is how confident you feel. Tough or challenging experiences in your life (that stretch you beyond your comfort zone) will greatly enhance your confidence level. You will be more likely to be brave and accept the next opportunity, but also come across as more confident to others. This will draw more exciting prospects towards you. A bit of bravery will change the course of your life forever. This is like a muscle so start small but keep stretching beyond that comfort zone. Your comfort zone is what is making you feel bored and stuck.
6.Your inner dialogue & Imposter syndrome
What you say to yourself matters! Our inner dialogue can be one of the most damaging conversations we can ever have. It is full of negativity and limiting beliefs. I often wonder how long we would be friends with someone who spoke to us like we do to ourselves. This is a hard cycle to break but is probably the most important starting point if you want to increase your confidence.
So how do we fix it?
When you start talking to yourself in this way ….STOP! Reflect on these thoughts (often we already know that they are harsh and untrue) replace them with something neutral or (if at all possible) with something positive. Keep at it and it will become easier and your inner dialogue will be less limiting. Don’t try to push this voice away, just observe it and bring awareness to it. By tuning in mindfully you can change the story you are telling yourself which will change how you feel.
Imposter syndrome is another common ailment. It is that feeling like we have NO IDEA WHAT WE ARE DOING and SOMEONE IS GOING TO FIND OUT SOON! Well, the good news is that no one else knows what they are doing either; no one has this figured out. Each one of us is just doing the best we can so relax!
7.How much your natural fear limits you
Our brains are designed to be fearful. It is what has ensured the survival of the human race. But not all fear serves us. When you are nervous about something or you feel challenged it is often because you are learning or being required to stretch beyond what is comfortable and this is almost ALWAYS a good thing.
So instead of backing away from those feelings try stepping into it. Often it guides you to something bigger and more exciting.
How do we build confidence?
a.Your body does not know the difference (so start by faking it)
Neuroscientists have proven that when you put a fake smile on your face or even put a pencil between your top and bottom row of teeth and keep it there for less than a minute your body will give of the matching hormones and will change your mood accordingly (as if you were really happy) So, as Amy Cuddy put it “Fake it until you become it”. Create confident body language, practise sounding confident and it will eventually come naturally.
b.Be aware of your posture and your voice
Ask someone (who spends a lot of time with you) to watch your body language. Focussing on your posture, what you do with your hands when you get nervous and what you sound like. Start creating the picture you want others to see. This has a MASSIVE impact on how people experience you so bring awareness to this for big results.
c.Commit to and work at your craft
Work on your “thing”, become the best at what you do. Make mistakes but keep learning and take your development seriously. All of this turns into skill and depth of experience which in turn makes us feel confident and competent.
d.Surround yourself with supportive people
We truly become the sum of the 5 people we spend the most time with. Pick your tribe wisely. Research has shown that negativity is as contagious as the common cold, and I am sure that lack of confidence is too. Surround yourself with people who want you to win and in turn be a cheerleader for them. The world has enough critics and haters!
e.Learn that fear is very often to your benefit and challenge is not always bad
I love the saying “It doesn’t happen to you, it happens for you”. It is what we make of our circumstances which shapes our futures. So step into those uncomfortable situations. They often lead you to magical people and places.
In conclusion, it is my sincere wish that each of you reading this realises how special you are. You are a once-off. There is something special that you need to do in this world. Don’t settle! Stretch, fly and create confidence in those around you as from today. It matters!!
Our society glorifies busy, lack of sleep, MATERIAL THINGS and distraction. We are bombarded with more information and digital communication than we can possibly manage. Our working days (and our family time) is punctuated with the incessant pings and bleeps of smartphones. And if you do find yourself just taking it easy you feel almost instant guilt, surely there is something I SHOULD be doing!
Time goes FAST....New Year's Eve feels like it was five minutes ago and yet we are already at the end of the first week in March, (and my husband and I are very close to our first year in Dubai) it is crazy! The pace of life is absolutely frenetic!
This got me thinking. Am I present in my own life? Am I showing up for myself and the people who need me? Does my routine serve me and my family? Do I repeat the same week over and over and call it a life? Do I have the same problems I had last year?
I loved the movie Ferris Bueller's Day Off (I know that it totally gives away my age) and my favourite quote from the movie was this "Life moves pretty fast. If you don't stop and look around once in a while you could miss it."
So this month I have challenged myself (and I hope you will join me) to:
1. Be aware of my daily routine, notice things and be in the moment
2. Spend more time in the real world with real people and make them a priority
3. Really pay attention to my emotions, my body and my relationships
4. Examine my relationships, who brings negativity and drama into my space? And start to manage this.
5. Turn small tasks into little rituals and ENJOY them
6. Savour things
7. Find time to be. Creating space for ideas and inspirations to find me while I am still
8. Manage distractions
9. Stop worrying about the future or living in the past.
10. Be more grateful and live with less!
So this is my homework for this month but I hope that by sharing these ideas with you that you will explore them and find some sanity, clarity and quiet too!
So until next time
HUGS FROM DXB
This blog was originally created at the request of Office Dynamics, for more great articles from them please visit https://officedynamics.com/blog/
What is holding your brand back?
Well that is a big question!
Personally I think what is holding us back from powerful, successful and valuable brands is the same thing that holds us back from fulfilling careers and happy lives. That is a big statement but here goes! I think it is the inability to speak up, trying to fit in, not being able to decide and FOCUS, believing we don’t deserve it (whatever “IT” is for you), lack of self-discipline and confidence.
So let’s run the list down:
The old saying goes “if you don’t ask, the answer is always no” so many things in the world just get swept under the carpet, so many opportunities go to waste because we are unable to speak truth to power or make ourselves heard. How many times have you sat in a management meeting and had the most phenomenal idea (but you said nothing), well, I rest my case. If you want a strong brand you will need to find your voice. Start small, but start now!
The Industrial Age wanted us to fit in and be interchangeable because our offices were a factory, a big machine and if you were too special or different you were not replaceable. Remember that in the 4th Industrial Age people will pay more for special, unique and different. The artists and problem solvers will thrive (the people who do “human work” and creative work) they will pay for art but not for painting. So the challenge is to let go of this old wiring of being the same and fitting in. It will not serve you in the future.
One of the most tragic things people say to me once I start working with them on brand is that if they make these radical changes/improvements their team members (most specifically other PAs) will notice and be judgemental (thinking they are trying to suck up to or impress the boss). To me this speaks to a lack of team cohesion, insecurity (on their part) and a low performance culture. Remember that it is your career and they don’t pay your bills. So do what you need to do to create the life you really deserve. Don’t let the critics slow you down. Cream floats to the top, always and without exception!
3.Indecision and lack of focus and action
What do you really want? It is a big question, and for most of us an open ended one because we don’t want to commit and make a decision. We happily float along in the grey area which has become our comfort zone. I could change things, improve things but that would require hard work, dealing with resistance and challenge. So instead of doing what is important, we stay in the “urgent & too busy zone” when it comes to focus areas and priorities. Is it any wonder that so many of us feel stuck and uninspired? Are you living the same day, every day?
4.Not feeling deserving
I am not special, why should this happen or work out for me? Why should I get the promotion or the praise? Well, if you don’t believe you are good enough, no one else will either. This is an inside job and REAL work needs to be done on correcting and improving our inner dialogues. No one can fix this except you.
Doing the work requires discipline. Standing out from the crowd and excelling requires you to do things, create habits and keep hours that few others would agree to or be able to maintain. This is what separates the good from the GREAT! What is YOUR STANDARD? What do you require from yourself? I am not asking you to strive for perfection but to focus on excellence, quality and good value for money. I am asking you to do the hard work because the results are worth it! Self-discipline is not for reward or recognition, it is about YOU, your goals and ambitions!
6.Low or no confidence
Your brand cannot thrive until you can cure yourself from imposter syndrome and from that voice in your head that mistakes assertiveness and confidence for rudeness and arrogance.
My challenge to you is to break out and break free from these factors. You have unlimited potential, you were born into genius and it is time to escape from mediocre! Build a brand that earns you more money, more respect, more opportunities and creates more impact in the world and in your life. Be brave and walk TALL.
Anel Martin is a former awarding winning administrative assistant from South Africa (now based in Dubai) who now works as a full time trainer and Results Based Coach. Her goal is to help assistants to find their voices and their confidence. She is a published author and the book is titled “The Executive Secretary Guide to Building a powerful personal brand” https://www.amazon.co.uk/dp/1539535576/ visit her website for more free resources, information and services www.anelmartin.co.za
2/28/2018 0 Comments
One of the key facets of branding in careers is reputation. What is your reputation and how does one build on it?
One’s level of professionalism is a vital piece of that puzzle and working in an office environment is not the sole measure of defining professionalism.
Here are three benchmarks that help establish professionalism.
Is the staff member on time for work, on time with deliverables?
Is the work quality consistent and high-level?
Is the staff member easy to work alongside? Are communications direct, clear, and delivered in a timely fashion?
These benchmarks apply to administrative professionals as much, or more so than all other staff.
Here are three additional ways you can boost your level of professionalism
Like it or not, appearance does matter. Doing our best means wearing clothes that have no tears, missing buttons and so on. Making certain that our wardrobe is workplace appropriate in terms of modesty and fit.
Take the time to not only say, “Please” and “Thank you” but, to acknowledge the assistance or contributions of others to your success. Be sure your gratitude is genuine. No one respects a phony. It can be as simple as a post-it ‘thank you’ note left on a peer’s desk.
3. Pay It Forward
Did you learn something new at a recent conference or meeting? Or, happen to come across a fantastic tip on pivot tables in Excel on social media? Or, learn about a free webinar? Then, share it! Share this knowledge with your team or mention it during a lunch break. Pay it forward. You will begin to gain a reputation as go-to resource for learning new things!
While there are hundreds of books on building careers and thriving in the workplace, not a great percentage of these spend time evaluating the career value of professionalism. Invest in building upon this unheralded foundation of establishing your reputation and building upon your career.
Kem Foley is the talent behind Admin Renegade, she is an inspirational, down to earth and funny lady. I would recommend that you follow her blog, connected with her on Twitter @officerenegade
She is presenting at Executive Secretary Live in London on one of my favourite topics and that is storytelling and let me assure you, she is one of the very best in the business. Not to be missed!
Hear from Kem in her own words